1. Compliance with Laws and Regulations

Friends of PHA Bahamas operates in full compliance with all applicable Bahamian laws and international nonprofit regulations. This includes:

• Adhering to nonprofit governance laws to ensure legal and ethical operations.
• Complying with financial reporting requirements as mandated by regulatory authorities.
• Following employment and labor laws in the management of staff and volunteers.

2. Ethics and Integrity Policies

We are dedicated to maintaining integrity and ethical conduct in all aspects of our work. Our policies include:

• Code of Ethics – Establishes principles of honesty, fairness, and accountability for board members, staff, and volunteers.
• Conflict of Interest Policy – Requires disclosure and proper handling of any conflicts that may arise in decision-making.
• Whistleblower Protection Policy – Provides a secure mechanism for reporting unethical or illegal activities within the organization without fear of retaliation.

3. Financial Compliance and Accountability

To ensure financial transparency and accountability, we have implemented the following measures:

• Anti-Fraud and Anti-Corruption Policy – Prohibits fraudulent, corrupt, or unethical financial practices.
• Financial Reporting and Audits – Ensures all financial transactions are properly documented, and independent audits are conducted periodically.
• Donor and Grant Compliance – Ensures that all donations and grants are used in accordance with donor intent and funding agreements.

4. Data Protection and Privacy Policy

We are committed to protecting the personal information of donors, beneficiaries, and partners. Our data protection policies include:

• Secure collection, storage, and processing of personal information.
• Compliance with data protection laws to safeguard confidential records.
• Restricted access to sensitive information, ensuring only authorized personnel can access it.

5. Risk Management and Organizational Security

To mitigate risks and enhance operational security, we have established:

• Legal Risk Management Framework – Identifies and addresses potential legal risks before they become issues.
• Crisis Management and Contingency Plans – Ensures preparedness for emergencies and unexpected situations.
• Contract and Agreement Review Policy – Requires legal review of all contracts and agreements to safeguard the organization’s interests.

6. Policy Review and Compliance Monitoring

• All legal and compliance policies are reviewed regularly by the Board of Directors and legal advisors to ensure alignment with current laws and best practices.
• Compliance training is provided to board members, staff, and volunteers to uphold organizational policies.

Commitment to Legal and Ethical Excellence

Friends of PHA Bahamas is dedicated to operating with integrity, accountability, and full legal compliance. Our Legal and Compliance Policies and Procedures ensure that we continue to serve our mission while maintaining the trust of our stakeholders.

For legal or compliance-related inquiries, please contact us at info@friendsofphabahamas.org.