1. Governance Framework

Our governance framework is designed to ensure responsible leadership, ethical decision-making, and compliance with applicable regulations. It includes:

• A structured Board of Directors providing oversight and strategic direction.
• Well-defined bylaws that govern decision-making, leadership roles, and financial management.
• Policies ensuring accountability, transparency, and integrity in all operations.

2. Board Governance Policies

The Board of Directors adheres to strict governance policies, including:

• Conflict of Interest Policy – Ensures that board members act in the best interest of the organization and disclose any potential conflicts.
• Code of Ethics – Requires board members to uphold integrity, honesty, and professionalism in all activities.
• Board Member Responsibilities – Defines the expectations, duties, and term limits of board members to ensure effective governance.
• Board Evaluation Process – Regular assessments to enhance board effectiveness and accountability.

3. Operational Policies

To ensure consistency and compliance, we have established policies governing our daily operations:

• Financial Management Policy – Outlines budgeting, financial reporting, and fund allocation procedures.
• Procurement Policy – Ensures fair and transparent purchasing processes.
• Donor Stewardship Policy – Maintains ethical fundraising practices and proper handling of donations.
• Data Protection and Privacy Policy – Safeguards personal information of donors, partners, and beneficiaries.

4. Compliance and Risk Management

We maintain strong compliance measures to mitigate risks and uphold regulatory standards:

• Legal Compliance Policy – Ensures adherence to all relevant Bahamian laws and international nonprofit regulations.
• Whistleblower Policy – Provides a secure process for reporting unethical or illegal activities within the organization.
• Risk Assessment and Management – Identifies potential risks and implements strategies to mitigate them.

5. Transparency and Reporting

To maintain public trust, Friends of PHA Bahamas is committed to transparency by:

• Conducting regular financial audits and making reports available to stakeholders.
• Providing annual impact reports to highlight achievements and financial accountability.
• Hosting board meetings and strategic reviews to assess performance and future direction.

6. Review and Updates to Policies

Governance policies and procedures are reviewed periodically to ensure they remain effective and aligned with best practices. Amendments are approved by the Board of Directors to reflect organizational growth and evolving regulatory requirements.

Commitment to Good Governance

Our governance policies and procedures reflect our commitment to ethical leadership, accountability, and transparency. Through strong governance, we ensure that Friends of PHA Bahamas remains a trusted organization dedicated to enhancing healthcare in the Bahamas.

For further inquiries or governance-related matters, please contact us at info@friendsofphabahamas.org.